Frequently Asked Questions


Where and when is the meeting being held?

The AGU Science Policy Conference will be held in Washington, D.C. from 30 April – 3 May 2012.  The first day of the conference will consist of communication training for scientists and be held at the Hamilton Crowne Plaza hotel.  The second and third days will be held at the Ronald Reagan Building and International Trade Center.  On 3 May, attendees are encouraged to visit with their legislators on Capitol Hill.

What is the purpose of this conference?

The conference will bring together scientists, policymakers, and other stakeholders to discuss key Earth and space science topics that are relevant in today’s public policy environment.  The goal is to successfully communicate the important role science plays in supporting the nation’s economy, public safety, and national security.  AGU is planning to hold this conference in Washington, D.C. every two years.

Do I need to be an AGU member to attend?

No you do not need to be an AGU member to attend.

How do I find my legislators?

AGU has a helpful online guide for finding and contacting your legislators.


Am I automatically registered for the Science Policy Conference by submitting an abstract?

No, you must also register to attend the conference.

May I get a refund for my abstract handling fee if my abstract is not accepted in a poster session?

No.  Abstract submission fees are nonrefundable processing fees.  Once the abstract has been submitted, it is considered processed.  ePosters may be an option for some presenters.

Can I make changes to my abstract (coauthors, titles, etc.)?

No.  Changes to abstracts are not permitted after the abstract submission deadline.


What is the cancellation policy?

Written cancellations must be made by Monday, 9 April 2012, 23:59h EDT to receive a refund; a $30 USD processing fee will be incurred.  After Monday, 9 April 2012, no refunds will be given.

Can I bring a guest?

Guests can only attend the evening reception on Capitol Hill, which is being held on Tuesday, 1 May.


Where can I reserve a hotel room for the conference?

AGU has reserved sleeping rooms at the Hamilton Crowne Plaza hotel at a reduced rate of $224.00 USD. The deadline to reserve a sleeping room at the reduced rate is Wednesday, 4 April.

How do I get around the city?

Taxis are abundant in the District. Also, the Washington Metropolitan Area Transit Authority (WMATA) provides rail service at a nominal fee.

What are the closest metro stops to the meeting locations?

Hamilton Crowne Plaza Hotel – McPherson Square (Orange/Blue lines)

Ronald Reagan Building and International Trade Center – Federal Triangle (Orange/Blue lines)

Senate side of Capitol Hill – Union Station (Red line)

House side of Capitol Hill – Capitol South (Orange/Blue lines)

What do I need to gain entrance into the Ronald Reagan Building and International Trade Center?

Attendees must have valid government-issued photo identification (i.e., driver’s license, passport) to gain entrance. Security screenings are required; please allow ample time for screenings.

What is the nearest airport to the conference?

There are three international airports that service the Washington, D.C. metropolitan area.  The nearest airport to the conference is Reagan National Airport (DCA), which has its own metro stop (Blue/Yellow lines).

Dulles International Airport (IAD) and Baltimore/Washington International Airport (BWI) also serve the D.C. metropolitan area but are further away and do not have direct metro access.