Poster sessions are located in the Atrium Hall.

To locate your assigned poster board, look for the board marked with your paper number within the scientific track (e.g., A – Arctic), then search within the section for the board marked with your paper number (e.g., A-1, A-2, etc.)

Times of presentations are as follows:

Tuesday, 1 May and Wednesday, 2 May

10:00 a.m.-10:30 a.m.; 3:00 p.m.-3:30 p.m.

Please review the checklist below to ensure that you have not missed any important information preparing your poster presentation for the Science Policy Conference.

Prepare Your Poster

The size of posters should be not more than 4 feet by 4 feet (48 inches by 48 inches) to allow two (2) presenters per side of a posterboard. Size requirements must be strictly adhered to so posters fit within the space as assigned.  If your poster exceeds these specifications, it may be subject to removal. 

  • The presentation must cover the material as cited in the abstract.
  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper. Indicate 1) the abstract’s presentation number, 2) title, and 3) authors’ names.
  • Highlight the authors’ names, e-mails, and address information in case the viewer is interested in contacting you for more information.
  • Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be AT LEAST 24-point font (0.9 cm height) and headers AT LEAST 36 point font (1.2 cm height). Use creativity by using different font sizes and styles, perhaps even color.
  • Use different colors and textures/symbols for each line or bar contained in your graph or chart. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels.
  • Organize the paper on the poster board so it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
  • Do not laminate the poster if you would like to have it recycled after the conference.
  • Remember to include your QR code if you have uploaded an eposter.

Set Up Your Poster/Give Your Presentation

To locate your assigned poster board, look for signage marked with your scientific track. Each poster board will be marked with an individual paper number.

  • Posters should be set up between 7:30 a.m. and 8:00 a.m. on Tuesday, 1 May.
  • Posters must remain up for both days: Tuesday and Wednesday. Do not remove posters before 1700h on Wednesday, 2 May.
  • Morning poster sessions are scheduled from 10:00 a.m. to 10:30 a.m.; afternoon poster sessions are scheduled from 3:00 p.m.-3:30 p.m.
  • Please make sure your paper number is clearly visible on your poster board.
  • Presenters must be available for at least 15 minutes between 10:00 a.m.-10:30 a.m. for morning sessions and between 3:00 p.m.-3:30 p.m. for afternoon sessions. Signs indicating when you will be at your presentation can be picked up at the Facilities Desk. If you are not available for the entire period, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.
  • Push pins and other materials are available at the Facilities Desk.

Remove Your Poster

Posters must be removed by 5:00 p.m. on Wednesday, 2 May. The Poster Hall will close at 5:00 p.m.. Posters remaining after this time will be removed and recycled.

Facilities Desk

The Facilities Desk is located in the Poster Hall (Atrium Hall). Staff will be available to provide assistance in locating a poster and answering general questions, including queries about eposters.

The Facilities Desk will also have signs for poster presenters to use to indicate the times they will be at their poster. Additionally, the Facilities Desk will provide presenters with general supplies such as push pins, tape and scissors. Should you have any special needs for your poster presentation, please bring those supplies with you to the meeting.