Poster sessions are located in the Rooms 146 B/C on the ground level of the Walter E. Washington Convention Center.

To locate your assigned poster board on the day of your presentation, look for the board marked with your paper number within the topic (e.g., AF – Arctic Forum), then search within the section for the board marked with your paper number (e.g., AF-01, AF-02, etc.)

Poster presentations will be held on Wednesday, 26 June, 3:00 P.M.-5:00 P.M., and can be displayed by Tuesday morning at 8:00 a.m. In addition, we strongly encourage poster presenters to exhibit their research during the refreshment breaks throughout the conference on Tuesday and Wednesday.

Please review the checklist below to ensure that you have not missed any important information preparing your poster presentation for the Science Policy Conference.

Prepare Your Poster

The size of posters should be not more than 4 feet tall by 8 feet wide.

  • The presentation must cover the material as cited in the abstract.
  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper. Indicate 1) the abstract’s presentation number, 2) title, and 3) authors’ names.
  • Highlight the authors’ names, e-mails, and address information in case the viewer is interested in contacting you for more information.
  • Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be AT LEAST 24-point font (0.9 cm height) and headers AT LEAST 36 point font (1.2 cm height). Use creativity by using different font sizes and styles, perhaps even color.
  • Use different colors and textures/symbols for each line or bar contained in your graph or chart. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels.
  • Organize the paper on the poster board so it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
  • Remember to include your QR code if you have uploaded an eposter.

Set Up Your Poster/Give Your Presentation

To locate your assigned poster board, look for signage marked with your scientific topic. Each poster board will be marked with an individual paper number.

  • Posters should be set up at 8:00 A.M. on Tuesday, June 25.
  • Posters should remain up for both days: Tuesday and Wednesday.
  • Please make sure your paper number is clearly visible on your poster board.
  • Signs indicating when you will be at your presentation can be picked up at the Poster Help Desk. If you are not available for the entire period, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.
  • Push pins and other materials are available at the Poster Help Desk.


More information about uploading an ePoster will be made available soon and an email will be sent to all presenting authors.

Remove Your Poster

Posters must be removed by 5:00 P.M. on Wednesday, 26 June. The Poster Hall will close at 5:00 P.M. Posters remaining after this time will be removed and recycled.

Poster Help Desk

The poster help desk is located in the Poster Hall (Rooms 146 B/C). Staff will be available to provide assistance in locating a poster and answering general questions, including queries about eposters.

The Poster Help Desk will also have signs for poster presenters to use to indicate the times they will be at their poster. Additionally, the Poster Help Desk will provide presenters with general supplies such as push pins, tape and scissors. Should you have any special needs for your poster presentation, please bring those supplies with you to the conference.